Thursday, February 24, 2005, the Board of Trustees of
The meeting opened with the pledge of Allegiance.
FIRE DEPARTMENT: (Rich Peterson)
Chief Peterson asked for a motion to advertise for bids for Fire Station #3 and have the bid opening on Tuesday March 29th at 4:00 p.m. It was also decided a separate notice should be placed in The Repository for the bid opening on March 29th.
Russ Goffus motioned to advertise for bids for Fire Station #3 and Dispatch Center and bids to be in the paper and opened at 4:00 p.m. on Tuesday March 29th with a deadline of 3:00 p.m. as written in the Invitation to Bid seconded by Virginia Macdonald. All voted yes. Motion carried. (Invitation to Bid attached)
Peterson reported they had a meeting with the LOGIC Board, representation from the Red Center, the grant writer and some of the engineers for the specifications for the Regional Dispatch Centers. They are preparing everything to go to Congressman Regula’s office. One of the things needed is a letter between LOGIC and Nimishillen Township for Memorandum of Continuance so that in the event something would happen, there would be a guarantee that both political agencies would maintain the two centers. Letters of Intent will need to be sent to the political subdivisions that are actively interested in participating in the Dispatch Center. Peterson thinks these letters should come from the Board of Trustees. These letters are needed to be included in the grant. Peterson said he would help write the letters and would get them to the township secretary to put on township letterhead.
At this time, Russ Goffus motioned to send a letter of Memorandum of Continuance for the Regional Dispatch Center seconded by Todd Bosley. All voted yes. Motion carried. Virginia Macdonald added the Letters of Intent to this motion.
Virginia Macdonald motioned to accept the resignation of Scott Conley and Larry Williams in good standing and both Scott and Larry could return to the township in the future seconded by Russ Goffus. All voted yes. Motion carried.
ROAD DEPARTMENT: (Kevin Swartz)
New Road Superintendent, Kevin Swartz, read his Road Report for February 24, 2005. Virginia Macdonald motioned to accept the Road Report for February 24, 2005, as written, seconded by Todd Bosley. All voted yes. Motion carried. (Copy attached)
At this time, Russ Goffus welcomed Kevin as the new Road Superintendent and stated he has been with the township for three (3) years.
ZONING DEPARTMENT: (Keith Lasure)
Keith Lasure read his Zoning Report for February 24, 2005. Russ Goffus motioned to accept the Zoning Report for February 24, 2005, as written, seconded by Virginia Macdonald. All voted yes. Motion carried. (Copy attached)
CONCERNS OF CITIZENS:
1) Terri Huckels of 8730 Easton stepped to the podium and commented on the sign for ‘Fairhope’. She stated it was in Kehl’s yard. No one can remember exactly what it looked like but they all agreed it was white with black lettering and was not square but oblong and it said Fairhope, Inc. Terri said she went to the library and they are going to research it but they have not gotten back to her yet.
2) Linda Shier of 8710 Easton questioned the need for an Assistant Road Superintendent. Goffus explained an assistant is needed when the superintendent is off. She questioned the pay. Mr. Goffus stated the assistant is compensated when he steps up to take over as superintendent. She then questioned why Ty Reiter was made assistant when he made it clear he wanted no part of being in charge. Mr. Goffus explained that is how it’s written in the Nimishillen Township Employee Handbook.
3) Joanne Moody of 7018 Pilot Knob stated she met some people from Fairhope and stated they had a picture taken beside the sign. They were going to try to find the picture. Joanne told them to contact the township office if they found the picture.
Nimishillen Township Board of Trustees
February 24, 2005 (Cont.)
Since it was not yet 8:00 p.m., the Board agreed to wait to go into Executive Session and to continue with Concerns of Trustees.
CONCERNS OF TRUSTEES:
Todd Bosley introduced Mr. Tom Ault, the new Manager for the City of Louisville and stated he came to talk about the water problem at Horn and Reno.
Mr. Ault stated the City put together a Storm Water Committee and this committee has met on several occasions. They did come up with a set of recommendations and presented them to City Council. Mr. Ault brought the recommendations with him. A copy is available at the township office for those interested in looking at them. Mr. Ault stated they did under estimate the storm sewer size and that the 12” pipe they put in is not large enough to handle the flow of storm water. Mr. Ault stated they do not have the means to do the necessary work until the weather breaks. A date of March 1st was scheduled, weather permitting, for the township to begin ditching and doing their part of this project.
Virginia Macdonald thanked Mr. Ault for taking time to come to tonight’s meeting and asked him if they were going to put a storm water utility on in Louisville to raise money. Mr. Ault said yes and that Louisville residents will pay $2.00 per month per resident dwelling. The overall program is expected to generate $120,000.00 per year and will be a dedicated utility so that monies raised from this can only be used for those purposes.
Next on the agenda was Dick Bruey of 5464 Horn Avenue. Mr. Bruey stated Mr. Ault answered some of the questions but not really. Mr. Bruey stated there should be restrictions on new developments and stated that something needs to be done NOW about the water problem at Horn & Reno – that one 12” storm sewer is not sufficient – a 24” storm sewer is needed. Mr. Bruey stated he would continue to come to township meetings until the flooding problem is solved. Discussion followed.
A work session was scheduled for Thursday March 3rd at 8:00 a.m. at the Road Department to discuss road issues. The township secretary will advertise in The Alliance Review to be published March 1st.
Next on the agenda was the Swallen Avenue hill problem, which was tabled from the February 10th, 2005 Trustees’ Meeting. Russ Goffus with Kevin Swartz today and stated the hill needs to be widened and that it was not a good idea to lower the hill. Virginia Macdonald suggested that, in the meantime, putting up a sign might be a good idea to warn people. Goffus stated it is dangerous and that there are two driveways at the crest of the hill and felt that signage and widening the road would be good. Goffus stated the township should have the county survey the road. Swartz said he would contact the Stark County Engineers Office on this.
Goffus stated there is also a hill on Nickelplate Avenue at the Shoemaker Farm that needs to be lowered. Goffus feels it would be advantageous to the township to give more site clearance to residents traveling this road. Goffus suggested it would be a good idea to see if they could knock some of the hillside off for site clearance. Goffus asked Todd Bosley and Virginia Macdonald to take a look at it at their convenience. Goffus stated he would check with the utilities and find out how much they would charge to move the pole on that corner.
Sign for Fairhope: Since this was discussed earlier, the Board agreed to go ahead and erect a sign. Russ Goffus questioned whether or not the township could legally expend funds for a private sign and felt it would be a good idea to get an opinion from the Stark County Prosecutor and stated he would write a letter.
Discussion was held regarding having one insurance agent handle township health insurance, eye and dental. Virginia Macdonald felt we should get a quote but Clerk Harmon said the price would stay the same and she would just have to do a transfer. Mrs. Harmon stated she would get a quote on COBRA from our new agent, Randy Ecrement.
A guardrail is needed on Joliat Avenue off Schloneger going north at the creek. Swartz said a guardrail is also needed on Parks one mile south of Rt. 153 on the right hand side. Goffus stated the township would be liable if guardrails aren’t put up. Russ Goffus motioned to apply at the Stark County Engineers Office for a price on guardrails at Joliat Avenue at the creek and also on Parks at the creek at Rt. 153 and Georgetown seconded by Todd Bosley. All voted yes. Motion carried.
Since Russ Goffus and Virginia Macdonald will not be available for the regularly scheduled Trustees’ Meeting on March 10th, the Board agreed to change the meeting to Monday, March 14th.
Nimishillen Township Board of Trustees
February 24, 2005 (Cont.)
Virginia Macdonald reported on CHILDREN AT PLAY signs. The Board decided that all CHILDREN AT PLAY signs would be removed. Virginia Macdonald brought information stating that ODOT does not provide CHILDREN AT PLAY or similar signing and that this type of signage is not recommended for use on any roadway at any time. (Copy attached)
Russ Goffus motioned for the road crew, at their earliest convenience and weather permitting, take down all CHILDREN AT PLAY signs in the township seconded by Virginia Macdonald. All voted yes. Motion carried.
APPROVAL OF MINUTES:
Russ Goffus motioned to approve the minutes from February 10, 2005, as written, seconded by Virginia Macdonald. All voted yes. Motion carried.
CONCERNS OF THE CLERK:
Clerk Carlene Harmon asked for a Resolution to approve the Permanent Appropriations. Virginia Macdonald motioned to approve the final copy of the 2005 Permanent Appropriations for Nimishillen Township seconded by Todd Bosley. All voted yes. Motion carried.
Clerk Harmon asked the Board for a Resolution regarding sequence of checks. Check #012460 was the last check written and, as of this date, the new starting check is #503. Russ Goffus motioned to end the sequence of checks at #012460 and start with the new sequence at #503 for all business transactions in Nimishillen Township seconded by Virginia Macdonald.
Since it was now 8:00 p.m., the Louisville High School Government Class students were dismissed and the elected officials signed their papers.
Virginia Macdonald motioned to go into Executive Session at 8:00 p.m. to discuss compensation for the Road Superintendent seconded by Todd Bosley. All voted yes. Motion carried.
Virginia Macdonald motioned to come out of Executive Session at 8:20 p.m. seconded by Todd Bosley. All voted yes. Motion carried.
Russ Goffus motioned to put new Road Superintendent, Kevin Swartz, on a salary of $33,000.00/year during his probationary period effective last pay period, which would include overtime and meetings and to work from 7:00 a.m. to 4:00 p.m. Monday through Friday and to be reviewed again upon completion of his probationary period seconded by Virginia Macdonald. All voted yes. Motion carried.
APPROVE THE FINANCIAL REPORT AND PAY BILLS:
Russ Goffus motioned to approve the Financial Report and pay bills in the amount of $51,187.07 seconded by Virginia Macdonald. All voted yes. Motion carried.
Resident Terri Huckels stepped to the podium again concerned about the township secretary not receiving her increase retroactive to January. She said the road crew was retroactive to January. It was explained to Mrs. Huckels that increases go by employees’ anniversary dates and was assured that the township secretary received her increase in February on her anniversary date.
Virginia Macdonald motioned to sign checks and adjourn seconded by Russ Goffus.