On Thursday, June 23, 2005 the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall located at 4422 Maplegrove NE with the following members present: Trustee President Virginia K. Macdonald, Vice President Todd D. Bosley, Trustee Russell L. Goffus and Clerk Carlene Harmon.
The meeting opened with the pledge of Allegiance.
Dennis Biery of Biery Cheese, 6544 Paris Avenue NE, Louisville, Ohio stepped to the podium and spoke on the short and long range of economic development. He talked about their Enterprise Zone, which the Trustees did allow. He explained the Enterprise Zone allows companies to get State aid, i.e. jobs creation package and to apply and work with the township, schools and county to get tax abatement. Because of this, it allowed them to expand their plant.
Mr. Biery handed out a packet of information and spoke on each topic. The attached copy spells it out. (See attached)
Mr. Biery asked the Nimishillen Township Board of Trustees to commit their cooperation of working together to make a plan work and asked Mr. Tom Ault, Manager, City of Louisville, who was also in attendance, to do the same.
At the end of his presentation, Mr. Biery received a round of applause.
this time, President Virginia Macdonald asked Mr. Tom Ault, City of
Mr. Ault stated he is very confident that it is the City’s interest and Council’s intention to come to the table with the Township Trustees to address these issues. He recommended setting a series of two meetings. The first meeting would include one council member, the township clerk, one township trustee and himself for the purpose of setting an agenda for a follow up work session with all the Trustees and City Council to begin talking about the issues.
Mr. Ault said after their work session Wednesday, he would contact the township office with several tentative dates and go from there and set an agenda for topics of discussion. Because these are the beginnings of what he hopes is a long-term relationship (hopefully different than what it’s been in the past) Mr. Ault suggested some ground rules be set for the initial meetings not to include public comment so Council and Trustees could talk about issues in a straight forward manner.
The Trustees agreed this is a good idea and the Board felt this should be done as soon as possible. Russ Goffus said he would be more than happy to sit on the first committee meeting.
Mr. Ault suggested the first work session be held some place other than the township hall or council chambers. Mr. Ault said he would contact the schools or churches to find a neutral ground.
Todd Bosley said the Board is agreeable and feels this could produce good results. Discussion followed.
At this time, a resident in the audience had a question.
Mr. Biery said a year ago, they did run out of room but added 30,000 sq. ft., four new production lines and started running three shifts a day and said they are not planning on moving out in the near future.
FIRE DEPARTMENT: (Chief Rich Peterson)
Approve Dispatching Contracts: Hartville Fire Dept. @ $1,812.83/mo; Greentown Fire Dept. @ $1,812,83/mo; Marlboro Fire Dept. @ $1,584.46/mo and Perry Twp. Fire Dept. @ $4,421.03/mo.
June 23, 2005 (Cont.)
Virginia Macdonald motioned to approve the dispatching contracts, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-142)
Chief Peterson reported this project is moving along as scheduled and the cutover date is Wednesday, June 29th, 2005.
Station No. 3 Construction Update – Change Order Credit of $6,412.10 and AEP Contract for Transformer & Underground Service:
Russ Goffus motioned to approve the change order credit for $6,412.10 for a construction error, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-143)
Mr. Goffus motioned to enter into a contract with AEP for transformer and underground service for $9,825.72, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-144)
Tobacco Use Policy for all Fire Department Facilities: With the approval of all Fire Department personnel, Chief Peterson asked the township to adopt a policy for all fire station facilities to have a ‘Zero Tolerance Tobacco Use Policy’, which would include inside buildings and outside to include all tobacco products such as pipe, chew and cigarettes. This also includes the township meeting hall. Peterson said no area outside would be designated as a smoking area because he wants zero tolerance on tobacco use. Peterson explained the only reason the parking lots are banned is because it becomes a litter issue with butts ending up in the flowerbeds and on the concrete.
Russ Goffus motioned to adopt a Zero Tolerance Tobacco Use Policy for all Nimishillen Township Fire Departments and premises effective July 1, 2005, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-145)
Seniors Health Fair: The Seniors Health Fair will be held Saturday, August 27th, 2005 at Station No. 1 from 10a to 3p. Peterson said he would get flyers out soon. He explained this is a wellness program and there will also be a lot of different community activities. He said there are a lot of different agencies participating. Everyone is welcome but it’s geared towards seniors.
ROAD DEPARTMENT: (Superintendent Kevin Swartz)
of Blendwood and Wisner: The Board
Catch Basin at 5744 Grenshaw: Kevin reported this is a homemade catch basin and not full size. There’s no grate on top. The Board approved the Township Road Department to rebuild this catch basin towards fall 2005.
Uniforms for Road Department: Discussion was held on uniforms for the road department. Secretary, Sharon Shaub, will call different uniform companies. This was tabled until the next meeting on July 14th or until after receiving quotes to buy or rent shirts or pants or shirts & pants
4915 Sunnyside & Mary Street: Kevin reported a catch basin and ditch work needs to be done at the corner of Sunnyside & Mary St. The Trustees said they would check it out. This was tabled until the next meeting on July 14th.
Catch Basin on
Written Road Report for June 23, 2005: Superintendent Swartz read his written Road Report for June 23, 2005. Virginia Macdonald motioned to accept the Road Report for June 23, 2005, as written, seconded by Russ Goffus. All voted yes. Motion carried. (Res. #05-146)
ZONING DEPARTMENT: (Keith Lasure)
Written Zoning Report for June 23, 2005: Zoning Inspector Lasure read his written Zoning Report for June 23, 2005. Virginia Macdonald motioned to accept the Zoning Report for June 23, 2005, as written, seconded by Russ Goffus. All voted yes. Motion carried. (Res. #05-147)
June 23, 2005 (Cont.)
CONCERNS OF CITIZENS:
Todd Bosley asked Kevin Swartz when he received the plans for Winter Street. Mr. Swartz said he received them about three weeks ago. Mr. Bosley said he saw the plans for Winter Street three weeks ago. Virginia Macdonald held up her set of plans showing that they were just mailed. Discussion followed.
Again, Mr. Blackmer asked about a speed study for Maplegrove. He was told it would be
put on the list.
At this time, Todd Bosley said according to the
Bosley continued by saying when Francesca Street was originally drawn up, it was drawn up as an open ditch. Mr. Bosley said his concern with an open ditch on Francesca is that the Fairhope Ditch is not very far away. Bosley said you have to look at the whole picture and said the Francesca Allotment should have had curb and gutter. Mr. Bosley said it is not his opinion to put in an open ditch and believes that it should be closed.
Mr. Bosley validated Russ Goffus’ and Virginia Macdonald’s concern about the cost and their feelings that if the township would do this for these residents, then they would have to do it for everyone. He stated he, as a trustee, feels projects should be planned each year and feels the Francesca neighborhood should not be penalized due to a money issue.
Mr. Bosley asked the Board if they would like to revisit either of these two projects. At this time, Mr. Williams stepped to the podium to speak.
Russ Goffus stated there has been a misconception. He said they are not going to tear up anyone’s pipe. Mr. Goffus said the open ditch policy means the township does not promote closing in ditches. If residents want to close in ditches, they can, but it has to be conducive to the road so water will go into catch basins and it would be at the resident’s own expense.
June 23, 2005 (Cont.)
Mr. Wiley said kids don’t always listen and is afraid kids will play in the water.
Mr. Goffus said the County did the work on
Mr. Bosley tried to clarify the open ditch policy saying the Board agreed they were going to open more ditches. He said there was never any talk about taking any pipe out of any ditch. He said that didn’t come up until the last trustees meeting. He said as a Board, they agreed (which he supports) more open ditches outside of the allotments.
Mr. Bosley said the trustees already talked with the
Regarding Winter Street, Mr. Bosley said the township should pay for it because it was just one side of the street straight down through. He said Mr. Goffus and Mrs. Macdonald do not want to pay for that pipe. Mr. Bosley said, historically speaking, they do not want to pay for any pipe on Winter Street and they want to open ditches on Francesca Street and take pipe out. Mrs. Bosley said that is what was stated at the last Trustees Meeting.
Much discussion was held on this topic. Mrs. Macdonald said there has been no
decision on this as to when this would be done.
She said she spoke with Mr. Conner last week and he said
Mr. Bosley put a motion on the floor as to how these problems should be handled stating a storm system needs to be put in on Winter Street. Francesca Street, when originally designed, was designed as an open ditch; however, Gary Conner agrees, after Mr. Bosley explained to him how bad it floods there, that a storm sewer is the only possibility for both of those neighborhoods. Mr. Bosley said he would like to see this Board agree to getting storm sewers on both of these streets and if that means there needs to be another meeting with the neighbors to decide funding, he’s available.
Mrs. Macdonald said she feels it’s up to the Board
of Trustees, the
At this time, the next resident spoke.
June 23, 2005 (Cont.)
All three trustees said they would call the Commissioners Monday, June 27th.
Before moving on to Concerns of the Trustees, Mr. Bosley asked the Board if they wanted to revisit the ditch concerns. Mrs. Macdonald said she feels the Board should speak with the Commissioners to find out when the Fairhope Ditch would be cleaned out and go from there.
Mr. Bosley said he would like to speak about this at the next meeting and give the residents an answer. Mr. Goffus said they will revisit it but they need to review a few things and get more facts. Mrs. Macdonald said by then, they might have the plans from the County.
Todd Bosley said he would like to set a time and date to start these projects. Virginia Macdonald said Francesca should come first (after Eastview) because it is worse than the problem on Winter Street.
Mr. Bosley stated he would like to have the following questions answered:
Mr. Bosley said he would like to have answers by the next trustees meeting on July 14, 2005.
CONCERNS OF TRUSTEES:
Storm Sewer Improvements: Virginia
Macdonald read a letter from the
Virginia Macdonald motioned that the Agreement was made and entered into on June 23rd signed by the Board and the County agrees to provide the funding for one half of the cost of the needed repairs not to exceed the estimated cost of $7,700.00 and sign the Agreement tonight with Clerk Carlene Harmon signing as a witness, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-148)
Resolution: Regarding the annexation that
is going to happen, Virginia Macdonald said someone should meet with the
Prosecutor about putting together some kind of CEDA (Community Economic
Development Agreement). She asked the
Board if they would rather do it now or wait until after the public hearing
which will be held on July 20th at 7:00 p.m. at the City of
Bosley feels the Board should meet with the Jeffries Company to try to resolve
this up front and explain to Jeffries that the township does not want
Virginia Macdonald said everyone needs to attend the public hearing on July 20th with all their input.
Russ Goffus said if we don’t enter into talks and dialog for the CEDA, they can decide on the annexation saying they already have the majority of property owners. He continued saying if our township does not have a CEDA in line, we, the township, could lose everything. With a CEDA, it’s a win-win situation for everyone.
June 23, 2005 (Cont.)
Mr. Bosley wanted to know the Board’s position about meeting with the Joseph A. Jeffries Company. Mr. Goffus said we can try but stated it is necessary to enter into a CEDA. Discussion followed.
Mrs. Macdonald asked Mr. Bosley what he would propose to talk to Jeffries about. Mr. Bosley said he would suggest asking them what the township could do so the annexation doesn’t happen.
The Board agreed the best way to approach this is to speak with the attorney but it could not be a member of the Board. Mr. Goffus said it would have to be a non-member due to the lawsuit and also because of conflict of interest. Mr. Goffus said he would contact Dennis Biery and ask him if he would be willing to meet with Mr. Jeffries. Mr. Goffus feels, at the same time, the township still needs to enter into a CEDA Resolution. The Board agreed. Mr. Bosley suggested appointing a group of people to negotiate the CEDA. Discussion followed. Mrs. Macdonald then suggested there should be three people for the initial meeting.
At this time, another resident stepped to the podium.
A work session was set for Monday June 27th to be held at Fire Station #2 at 1:30 p.m. for the purpose of discussion of a CEDA. All three trustees are to attend as well as Keith Lasure, Rich Peterson and Kevin Swartz.
Virginia Macdonald motioned to go into Executive Session at 9:27 p.m. for the purpose of discussing employee evaluations, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-149)
Virginia Macdonald motioned to come out of Executive Session at 10:00 p.m., seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-150)
The following items of discussion were tabled from the June 9th Trustees Meeting:
Fall Newsletter: The Board agreed to do a fall newsletter and talk about the Road Levy in the newsletter.
Centerlines for S. Nickelplate, Lesh, Meese and Bentler: Todd Bosley reported the total cost for the above-mentioned roads is $1,302.30. The Board agreed to go ahead with it.
Goffus mentioned an article that was in The Repository stating that
APPROVAL OF MINUTES:
June 23, 2005 (Cont.)
CONCERNS OF THE CLERK:
Request Advance Tax Settlement for Second Half Real Estate Taxes: Mrs. Harmon asked the Board for a Resolution to request advance tax settlement money for the second half real estate taxes – Russ Goffus said so moved as said, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-152)
Resolution for Auditor to Certify Evaluation for Road Levy: Todd Bosley motioned for the Auditor to certify evaluation for the road levy, seconded by Virginia Macdonald. All voted yes. Motion carried. (Res. #05-153)
Fire Levy for Full Time Staffing: Chief Peterson asked the Board for a Resolution for an increase in the fire levy to hire some full time staff. He said Carlene did some research and it would be an additional two mills. The valuation would be $177,848 per mill. Two mills would cost the homeowner (with a $100,000.00 house) $61.26 per year which would generate $355,696.00 a year. Of that, it would permit the hiring of two full time positions working 24-hour day shifts (24 hours on – off a day – then working another 24 hours). Peterson said every position allowed for takes three fire fighters or personnel to fill. When hiring six fire fighters, that would fill two positions 24/7. This would be supplemented with part time staff.
The Chief continued to explain he does not know how much longer fire department personnel will stay when they don’t get any vacation, no sick time, no retirement package and are told it’s not full time. Peterson said at this time, they are only paid for 18 hours a day and said they cannot continue to operate, long term, on a part time basis.
Russ Goffus motioned to certify the evaluation for a Six Mill Fire Levy to Auditor, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-154)
this time, Mr. Bosley brought up Dave Murphy of
At this time, Clerk Harmon said a separate Resolution is needed to put a new Fire Levy on the ballot. Todd Bosley motioned to put a new Six Mill Levy the November ballot and to rescind the Four Mill Levy if the Six Mill Levy passes, seconded by Virginia Macdonald. All voted yes. Motion carried. (Res. #05-155)
this time, the trustees signed a letter to Attorney Deborah Dawson at the
APPROVE FINANCIAL REPORT AND PAY BILLS:
Russ Goffus motioned to approve the Financial Report and pay bills in the amount of $122,699.39, seconded by Todd Bosley. All voted yes. Motion carried. (Res. #05-156)
SIGN CHECKS AND ADJOURN:
Virginia Macdonald motioned to sign checks and adjourn, seconded by Russ Goffus. All voted yes. Motion carried. (Res. #05-157)
The meeting adjourned at 10:50 p.m.
ATTEST: CLERK/TREASURER VIRGINIA K. MACDONALD, PRESIDENT
TODD D BOSLEY, VICE PRESIDENT
RUSSELL L. GOFFUS, TRUSTEE