Due to the lateness of President Todd Bosley and Fire Chief Rich Peterson, the regular meeting was called to order at by Vice President Lisa R. Shafer who led the staff and audience in the pledge of allegiance.
INVOCATION: Trustee Mike Lynch gave the invocation.
ROAD DEPARTMENT: (Chris Peterson)
Permits: Chris Peterson stated he submitted Commercial and Residential Road Opening Permits and Driveway Apron Installation Regulations to Sharon Miller at the Stark County Prosecutor’s Office for approval. Assistant Prosecutor, Ross Rhodes, sent the forms back with a letter stating with the revisions he noted on the forms, the forms are approved as to form and legal sufficiency.
Chris Peterson spoke to
Mr. Peterson said earlier this year, it had been agreed to spend $221,295.35
for township paving. The actual cost was
$151,948.63, which was a savings to the township of $69,346.72. This was for
Trustee Lynch asked Peterson to explain what happened with the chip and seal program. Peterson said the engineer’s office did not include chip and seal in their plans this year. Peterson said he did not receive notification that they were not including that part with the paving program. Peterson said when it originally went out, it was for both and was told they would do both chip and seal and paving but they only went for the paving part stating they (the county) only had money to do strictly all paving so it was all bid for paving and not chip and seal.
Trustee Shafer asked if the savings to the township was the chip and seal portion. Peterson said no – the original cost was just for asphalt. Trustee Lynch asked if this was just a misunderstanding between the county and us. Peterson explained he never received notification that they weren’t doing chip and seal and stated he submitted roads for paving and for chip and seal and when the county sent it back, it was all for paving because the county didn’t have the money this year for both. More discussion followed.
Due to the cancellation of the October 26th Trustees Meeting, Lisa
Shafer moved to approve the written Road Reports for October 26th
FIRE DEPARTMENT: (Chief Rich Peterson)
Update on Motorola Equipment Installation: Chief Peterson stated they have started to assemble and install the dispatching portion of the radio equipment. He stated he spoke with Positron this afternoon, and they will be contacting us either tomorrow (11/10) or Monday (11/13) to set up a meeting for the township. Chief Peterson said he would like to have at least one trustee in attendance.
ZONING DEPARTMENT: (Keith Lasure)
Bid to Clean Up
much discussion, Mike Lynch moved to accept the bid not to exceed $4,000.00 to
clean up the property at
Mike Lynch amended Res. #06-328 to have the cost incurred by the township to be put on the individual owner’s tax bill at 5610 Louisville Street, seconded by Todd Bosley. Roll call voting: Mike Lynch – yes, Todd Bosley – yes and Lisa Shafer – Abstained. MOTION CARRIED.
Meeting with Zoning Board of Appeals, Zoning Commission, Trustees, Zoning Inspector and Township Secretary: Lasure stated a meeting has been set for Monday, November 27th, 2006 at 7:00 PM at the township hall to discuss proposed amendments by RPC to be added to the Nimishillen Township Zoning Resolution. Lasure said he would call Reva Butera with RPC and Stark County Prosecutor, Sharon Miller, to see if they can also attend this meeting.
Report for Stark
Zoning Reports: Due to the cancellation of the October 26th, 2006 Trustees Meeting, Lisa Shafer moved to approve the written Zoning Reports for October 26th and November 9th, 2006, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes. MOTION CARRIED.
CONCERNS OF THE FISCAL OFFICER: (Carlene Harmon)
Transfers per Res. #06-015:
Tools & Equip. to 10-A-15 Other Expenses; $799.78 from 10-A-06A New Building & Equip.
to 10-A-15 Other Expenses; $500 from 10-A-15A Other Expenses-Medicare to 10-A-15
Other Expenses; $800 from 28-A-05 Tools & Equip. to 28-A-09 Other Expenses
$5,000 from 10-A-06 New Buildings & Equip. to 10-A-09 Supplies; $5,000 from 10-A-06 New
Buildings & Equipment to 10-A-10 Repairs
Payment of $20,000 for the Fairhope Ditch Project: Due to several
residents who are still not satisfied, payment of the $20,000 was tabled to the
next meeting on
Resident Tom Phillips of
Lisa Shafer then read a letter the township received from Jeff
Dutton. (See attached) Todd Bosley said he
would call Mr. Dutton at the
Consequences of Fire Levy Failure: Ms. Harmon said she noticed Trustee Lynch also has this on the agenda to set up a work session with the fiscal officer, trustees and fire department personnel to discuss the future finances of the fire department. Ms. Harmon would like for just her and Rich to meet so they can put together a presentation for the Board at the next trustees’ meeting. This was tabled until the November 20th meeting. Mike Lynch said the levy has failed three times and they need to explore their options and move forward as best they can.
Mike Lynch congratulated Todd Bosley on winning the seat for
CONCERNS OF CITIZENS:
Terri Huckels of 8730 Easton commented on the millions of dollars wasted on all campaigns stating the money would be better spent to feed and clothe people, said the trustees alone are responsible for the township’s financial mess, commented on the trustees article in the newsletter, commented on the formation of the Citizen Advisory Committee, levies, debt of the township, employee medical insurance and asked why the October 26th meeting was cancelled. Discussion followed.
Sivy of 6808 Shilling commented on money the road department saved this
year and asked what happens to that money.
Chris Peterson explained. Mr.
Sivy asked about the issue of safety and wanted to know why the railroad
crossing signs have not been painted this year.
Chris said he would take care of it Monday. Mr. Sivy spoke about littering signs stating
he’s tired of people throwing trash on his property. Todd Bosley asked Chris to call the county
engineers Monday about litter control signs and to also call the Sheriff’s
Department. Chris suggested Mr. Sivy
call the Litter Division at the
Todd Bosley excused the Louisville High School Government Class students, and the elected officials signed their papers.
Bosley introduced Mike Stewart from
moving on, Todd Bosley thanked each and very person who helped him get elected
Mr. Bosley then explained the process of his resignation as trustee and said he hopes to resign sometime early December so the person replacing him would be able to have a couple meetings to get some experience before the budget part of the year begins.
CONCERNS OF TRUSTEES: (Todd D. Bosley, Lisa R. Shafer and Michael L. Lynch)
Trustees’ Meeting: Mr. Bosley reminded everyone that due to Thanksgiving, the next
Trustees’ Meeting would be held on
Township Newsletter: Todd Bosley reported the newsletter was tabled from the October 12th meeting. The Board was to decide how often the township would do a newsletter and asked Mike and Lisa for their input. Lisa Shafer stated there have been about five to eight responses from residents and wants to give residents a little more time to respond. This was tabled until the next meeting on November 20th.
Inventory: Township Secretary, Sharon
Shaub, reminded all department heads inventory is due to her no later than
APPROVAL OF MINUTES:
Shafer moved to approve the written minutes for October 12th and
APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:
Lisa Shafer moved to approve all purchase orders, financial report and pay bills in the amount of $54,518.40, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes. MOTION CARRIED.
Lisa Shafer moved to go into executive session at 8:24 PM to discuss road department personnel issues, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes. MOTION CARRIED.
Lisa Shafer moved to come out of executive session at 9:26 PM, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes. MOTION CARRIED.
Todd Bosley explained they went into Executive Session to discuss road personnel and opened the floor for discussion. Trustee Shafer and Lynch both said they stated their opinion in Executive Session. Shafer stated the Board needs to make a decision about Chris Peterson as Road Superintendent and stated he is currently on probation as Road Superintendent. Ms. Shafer said this was discussed at length and they each have their own thoughts about it.
Trustee Bosley stated he thinks Chris has done a very good job. Bosley stated he knows there are a few management issues that need to be addressed but from personal experience, Bosley said Chris has handled every concern and request that he has given him and thinks he’s doing a good job. Bosley stated he’s in favor of keeping Chris and hiring him on as road superintendent.
Trustee Lynch stated he really likes Chris and thinks he’s a good person, but with that being said, there have been a lot of issues. Lynch said he’s put a lot of time and thought into this, but he doesn’t think Chris is the right man for the job.
Trustee Shafer stated at a past meeting when Chris’ probation was extended for another 90-days, she was against it. Ms. Shafer said her decision still stands and doesn’t feel Chris is the appropriate person for road superintendent. She said it was a very hard decision to make.
Trustee Bosley said Chris feels if he had some management classes, he would be able to solve some of the personnel issues. Bosley asked the Board if they would consider this. Lynch said if Chris would have brought this to his attention a month to month and a half ago, maybe, but the fact is Chris didn’t show up for three meetings to discuss it.
Trustee Bosley said Chris had notified them that he was going to be absent for one of the meetings. Lynch said he’s not questioning Chris’ reasons but stated the bottom line is he feels it’s too late to consider management classes.
Trustee Shafer said everything has been discussed at length with Chris and she feels this should not be prolonged any longer. She said Chris knows what each of the trustees have said and knows their feelings. Shafer said she feels there’s been more than ample time to correct the situation and unfortunately, that has not occurred. Shafer said she wishes Chris no ill will but feels he’s not the person to fill the road superintendent position.
With no further discussion, Lisa Shafer moved, effective immediately, to terminate Chris Peterson as road superintendent, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – no. MOTION CARRIED.
Todd Bosley thanked Chris for his service to the township.
Lisa Shafer said in the interim, Mike Lynch will handle all road department issues and calls.
SIGN CHECKS AND ADJOURN:
Lisa Shafer moved to sign checks and adjourn, seconded by Mike Lynch. Roll call voting: Lisa Shafer – yes, Mike Lynch – yes and Todd Bosley – yes. MOTION CARRIED.
The meeting adjourned at .
Attest: Fiscal Officer Todd D. Bosley, Trustee President
Lisa R. Shafer, Trustee Vice President
Michael L. Lynch, Trustee