On Thursday, May 10, 2007, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall with the following members present: Trustee President Lisa R. Shafer, Trustee Vice President Michael L. Lynch, Trustee Allen E. Gress and Fiscal Officer Carlene Harmon.
President Shafer called the meeting to order and led the staff and audience in the Pledge of Allegiance.
INVOCATION: Mike Lynch gave the invocation.
FIRE DEPARTMENT: (Chief Rich Peterson)
Septic System Update @ Sta. #2: A letter was received from Dean Stoll with the Ohio EPA. Chief Peterson said he spoke with both Mr. Stoll from EPA and Mr. Ascani from the Stark County Health Dept. The plan of action mitigating the problem is going to be what the health department had been working on earlier, which is to use the front leach field. The Chief stated when the building was designed for renovations the requirements were different for gray water (which is what is in the drains). It is no longer required to have the leach field. This can be converted into a sanitary leach field temporarily; however, this is not a long-term solution. This will allow compliance and resolve the immediate problem. Because there are only two people staffing Station 2, the regulations fall under the County Health Department, it’s not regulated by the EPA and can be worked out in time with the current system. The long-range plan that will be addressed in the mitigation proposal is that the Board would consider acquiring additional property, which would allow planning for a more adequate leach field for the system. Short term we should be okay. Chief Peterson said between now and the next meeting, he would like to get prices for the switches to present to the Board.
ROAD DEPARTMENT: (Road Crew Member, Jamie May)
Road Report: Mike Lynch motioned to accept the May 10, 2007 Road Report, as presented, seconded by Allen Gress. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer – yes. MOTION CARRIED. Res#07-224 (copy attached)
$10.00 License Fee:
This was not on the agenda, but Lisa Shafer wanted to make everyone aware
that today the Commissioners voted 2 to1 to approve the $10.00 increase to be
added to the license plate fee. Thirty
percent (30%) of the fee is to be returned to the township for roadwork. Mike Rehfus from the Stark County Engineers
will be the guest speaker at the next township meeting to explain how the money
is to be used and different projects that are going on in
ZONING DEPARTMENT: (Keith Lasure)
Zoning Report: Mike Lynch motioned to accept the May 10, 2007 Zoning Report, as presented, seconded by Allen Gress. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer – yes. MOTION CARRIED. Res#07-225 (copy attached)
Zoning Report for Stark
reported he has been working on two EPA violations with the Health Department –
one is located in the 3600 block of
CONCERNS OF FISCAL OFFICER: (Carlene Harmon)
BWC Claim for Christopher Blake: Frank Gates, the township’s workers’ comp. coordinator, has asked the township to accept a settlement for a back injury that Christopher Blake incurred on the job. After discussion, Mike Lynch motioned to authorize Frank Gates to pursue a lump sum settlement for Christopher Blake, seconded by Allen Gress. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer – yes. MOTION CARRIED. Res#07-228
CONCERNS OF CITIZENS: One resident signed up to speak at tonight’s meeting:
Steven Roberts of 6790 Pilot Knob stepped to the podium and said he is
concerned about the Compost /
CONCERNS OF TRUSTEES: (Lisa R. Shafer, Michael L. Lynch, Allen E. Gress)
Under Concerns of Trustees, Lisa moved forward to #6 on the agenda regarding the compost / recycling center as this would answer most of Mr. Roberts’ concerns and questions.
Township Compost /
Resolution to Accept Resignation from Floyd Fernandez: Because Floyd Fernandez was appointed to fill Phyllis McKean’s term on the Zoning Board of Appeals, Mr. Fernandez must resign from the Zoning Commission Board of which he had been a member for many years.
Mike Lynch motioned to accept Floyd Fernandez’s resignation from the Zoning Commission Board effective April 26, 2007, seconded by Mike Lynch. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer – yes. MOTION CARRIED. Res#07-229
Resolution to Appoint Zoning Commission Member, Gary Brahler, as Alternate on the Zoning Board of Appeals:
Because Floyd Fernandez was an alternate on the ZBA but was appointed to sit as a member on the ZBA at the last Trustees’ meeting, someone needs to be appointed as an alternate on the Zoning Board of Appeals.
After discussion and because Gary Brahler is a senior member on the Zoning Commission, Mike Lynch motioned to appoint Gary Brahler as alternate on the Zoning Board of Appeals effective immediately for a term which will expire December 31, 2010, seconded by Allen Gress. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer - yes. MOTION CARRIED. Res#07-230
Groffre Investments Annexation Public Hearing: Mike Lynch reminded everyone the Commissioner’s hearing for the Groffre Investment Annexation is Wed., May 16th at 7:00 PM at the Louisville Constitution Center. The Board encouraged everyone to attend, support the township and make their feelings known.
Creek Clean-up: Last year, a creek cleanup on Beck was attempted to be scheduled and then
rescheduled due to being rained out.
Mrs. Shafer said she would like to try to schedule it again this
year. She spoke to Eric Atkins with
NEFCO and he would like to get something scheduled with the Board and would
like the Trustees to pick a date – maybe sometime later in June or July. Mrs. Shafer asked each Trustee to email
Fire Station Lawn Mowing Quotes: Mike Lynch apologized for not giving the dollar amounts quoted at the last meeting for lawn mowing at the Township Fire Stations. He said it was not done intentionally. The quotes received are as follows (quotes are per mowing):
Station Custom Cut Lawn Enviroscapes
Station 1 $37.65 $45.14
Station 2 $45.75 $54.96
Station 3 $60.25 $75.25
Since it was almost 8:00 PM, the Louisville High School Government Class Students were dismissed and the elected officials signed their papers.
After a short break, Lisa Shafer reconvened the meeting at 8:00 PM.
8:00 PM – OPENING OF SEALED ROAD MATERIAL BIDS:
Board of Trustees and Fiscal Officer opened and read aloud the bids. (See
attached bid sheet) Bids were received from Hughes Contracting
(HCI), National Lime & Stone, Central Allied Enterprises, LaFarge No.
Executive Session to Discuss Road Department Personnel: Mike Lynch said an Executive Session would not be needed. He said stemming from the work session last night, legal advice was sought. However, Mr. Lynch explained that we’ve been without a road superintendent for several months now and because the dynamics of the road department are changing, they have been contemplating hiring a part-time administrator to oversee the road department on a trial basis but before advertising for this position, a job description must be in place. The Board agreed a work session would be needed.
A work session was
set for Tuesday, May 15th at 6 PM at the township garage to discuss
road department personnel and township finances.
Part-Time Hours in Road Department: Discussion was held regarding putting a cap of 20 hours per week on as-needed basis for the two part-time crew members on the road department. After discussion this was tabled to the next Trustees Meeting.
Comp Time: After discussion, Mike Lynch motioned to amend Res#06-045 which states employees will not accumulate more than 80 hours comp time to be used within six (6) months from the date it is earned to all eligible employees will not accumulate more than 80 hours comp time to be used within one (1) year from January 1 to December 31. In the event the comp time is not used within the one-year period, it shall be converted to cash at the employee’s current rate of pay, effective immediately, seconded by Allen Gress. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer- yes. MOTION CARRIED. Res#07-231
CURRENT EVENTS: (Allen Gress)
Review of EPA
Storm Water Run-off Audit Meeting held in Twinsburg: Allen Gress
explained this is an important mandate stating there are many changes that have
to be made between now and 2009 – not only in townships - but also in cities
and all jurisdictions around
APPROVE THE APRIL 12, 2007 MINUTES:
Mike Lynch motioned to approve the Minutes for April 12, 2007, as written, seconded by Allen Gress. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer – yes. MOTION CARRIED. Res#07-232
APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:
Mike Lynch motioned to approve all Purchase Orders, approve the Financial Report and pay bills in the amount of $11,044.45, seconded by Allen Gress. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer – yes. MOTION CARRIED. Res#07-233
SIGN CHECKS AND ADJOURN:
Mike Lynch motioned to sign checks and adjourn, seconded by Allen Gress. Roll call voting: Mike Lynch – yes, Allen Gress – yes and Lisa Shafer – yes. MOTION CARRIED. Res#07-234
The meeting adjourned at 8:45 PM.
ATTEST: Carlene Harmon, Fiscal Officer Lisa R. Shafer, President
Michael L. Lynch, Vice President
Allen E. Gress, Trustee