Trustee Shafer called the meeting to order and led the staff and audience in the Pledge of Allegiance.
INVOCATION: Trustee Lynch gave the invocation.
TRUSTEE SHAFER MOTIONED to go into executive session at 7:06 PM with Attorney Tracey Laslo to discuss the road department and other pending issues, seconded by Trustee Lynch. All voted yes. MOTION CARRIED. RES#07-261
TRUSTEE LYNCH MOTIONED to come out of executive session at 7:45 PM, seconded by Trustee Gress. All voted yes. MOTION CARRIED. RES#07-262
TRUSTEE GRESS MOTIONED to approve Attorney James T. Robertson of Robertson & Pidcock to work and offer a lawsuit settlement with the R. P. Babik construction Company over concerns of Fire Station #3, seconded by Trustee Lynch. All voted yes. MOTION CARRIED. RES#07-263
FIRE DEPARTMENT: (Chief Rich Peterson)
Update on Hammontree proposal and land acquisition – Sta. #2: Chief Peterson gave an update on the septic system at Station #2 on Maplegrove. Discussion was also held on purchasing land or tearing up the parking lot. The Board feels it’s necessary to get written documentation from a realtor showing the township tried to acquire the land.
After discussion, TRUSTEE LYNCH MOTIONED to hire Hammontree, Ltd. to complete a preliminary design of the septic system and a survey report in the amount of $6,100, seconded by Trustee Gress. All voted yes. MOTION CARRIED. RES#07-264
ROAD DEPARTMENT: (Road Crew Member, Jamie May)
Jamie reported the road crew is getting the roads ready for Chip and Seal, which will begin August 1st, 2007.
TRUSTEE LYNCH MOTIONED to approve the Road Report for June 28, 2007, as written, seconded by Trustee Gress. All voted yes. MOTION CARRIED. RES#07-266 (Copy attached)
ZONING DEPARTMENT: (Keith Lasure)
Zoning Report: TRUSTEE LYNCH MOTIONED to approve the Zoning Report for June 28, 2007, as presented, seconded by Trustee Shafer. All voted yes. MOTION CARRIED. RES#07-268 (Copy attached)
CONCERNS OF FISCAL OFFICER: (Carlene Harmon)
Transfers per Res#07-02: Mrs. Harmon made the following transfers on 6/22/07 $6,293.32 from 01-C-01 Salaries to 01-C-09 Other Expenses and on 6/23/07 $4,000 from 10-A-15A Medicare to 10-A-14 Insurance in the fire fund.
CONCERNS OF CITIZENS:
No one signed up to speak at tonight’s meeting.
CONCERNS OF TRUSTEES: (Lisa R. Shafer, Michael L. Lynch, Allen E. Gress)
Appoint Larry Marks to Zoning Commission: After discussion, TRUSTEE LYNCH MOTIONED to appoint Larry Marks on the Zoning Commission to replace Floyd Fernandez’s term, which will expire December 31, 2011, seconded by Trustee Gress. All voted yes. MOTION CARRIED. RES#07-270
Canaan Acres: Attorney Jeff Jakmides and Keith
Lasure met on
Keith Lasure added per the advice of Mr. Jakmides, they are going to ask Gary Connor with the Stark County Engineers to take a look at the situation and give an opinion because the roads are caving in. Mr. Lasure said Gary Connor had already been there in the past and he said it’s a mess – the septic tanks are a problem and the roads are a problem. At that time, Mr. Connor suggested we try to seek some federal funding because in his opinion, it will cost a couple million dollars to make things right. Some discussion followed.
Cost of newsletter: Trustee Lynch said a couple months ago, it was debated as to how many newsletters should be published per year. There were pros and cons on both sides. One of the debates was the cost of the newsletter.
The breakdown is as follows:
Ř Printing past issues - $1,140 ~~ Current issue - $940
Ř Mailing past issues - $150 for the bulk mailing permit and postage for past issues - $873 ~~ Current issue - $668.
Ř Total for printing and mailing current issue ~~ $1,608.
Trustee Lynch explained even though postage went up, we were able to do away with the bulk mailing permit fee making the cost to print and mail the current newsletter less.
The cost went from $2,163 (which included the bulk mailing fee) to $1,608 for a savings of $555.
Mrs. Harmon also explained that Tillie used the Auditors mailing list and we went from 6,714 issues mailed to 3,800. (Copy of breakdown attached)
Remapping of ditch fallouts: Trustee Gress asked Keith Lasure to explain what a fallout is. Mr. Lasure said a fallout is any place where water comes off of private property into one of our ditches or where one of our ditches fall onto a County or State property.
Gress explained that we are required by the Ohio EPA to map every ditch and
every culvert in our township. A meeting
took place with the health department.
They suggested we have an intern do the mapping of ditch fallouts
because it would take too much time and manpower for Keith to do it. Trustee Gress said the intern is available. She is an engineering student at
Frank Gates: Carlene Harmon asked the Board if they were okay with continuing our services with Frank Gates to handle our workers’ comp claims. The Board agreed to continue with Frank Gates.
Two new businesses: Trustee Gress reported there are two new businesses in the township:
1. OTTCO, LLC, which is a commercial type craft business, located at the top of the hill on Broadway across the railroad tracks
2. Louisville Towing, who is moving from the city to the township.
APPROVE JUNE 14, 2007 MINUTES:
APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:
TRUSTEE LYNCH MOTIONED to approve all purchase orders, the financial report and pay bills in the amount of $111,850.26, seconded by Trustee Gress. All voted yes. MOTION CARRIED. RES#07-272
SIGN CHECKS AND ADJOURN:
ATTEST: Carlene Harmon, Fiscal Officer Lisa R. Shafer, President
Michael L. Lynch, Vice President
Allen E. Gress, Trustee