Mike Lynch called the meeting to order and led the staff and audience in the pledge of allegiance.
INVOCATION: Trustee Lynch gave the invocation.
TRUSTEE LYNCH MOTIONED TO ENTER INTO EXECUTIVE SESSION WITH ATTORNEY JIM ROBERTSON at 7:05 PM TO DISCUSS PENDING LITIGATION REGARDING R. P. BABIK / STATION NO. 3 seconded by Allen Gress. Roll call voting: Lisa Shafer – YES, Allen Gress – YES and Mike Lynch – YES. MOTION CARRIED. RES#08-172
TRUSTEE LYNCH MOTIONED TO RETURN FROM EXECUTIVE SESSION at 8:07 PM seconded by Allen Gress. Roll call voting: Lisa Shafer – YES, Allen Gress – YES and Mike Lynch – YES. MOTION CARRIED. RES#08-173
FIRE DEPARTMENT: (Chief Rich Peterson)
Compliment Fire Department Personnel During March 4th Ice Storm: Trustee Gress complimented the fire department on the excellent job they did during the ice storm on March 4, 2008.
SCOG Countywide Communications Study: Chief Peterson gave an update on the SCOG study stating Mr. Gonzalez and Commissioner Vignos presented a study with details and asked for a resolution to proceed forward with the study. The next SCOG meeting for the Advisory Committee will be on April 23rd with an invitation extended to the fire chiefs to attend. Discussion followed.
Update on Transfer Switch Replacement @ Fire Station No. 3: Chief Peterson said he’s been in constant contact with the insurance companies. He reported Spring Electric is finalizing their quotes. The transfer switch will take approximately 4 – 6 weeks because they are built to order / specs so there isn’t anything on the shelf. Peterson said he will be meeting with the Selective Insurance adjustors tomorrow and will keep them updated in case something is equated back to the original water leak.
Resolution to Submit Bid Specifications to the Prosecutor for the Grass Fire Unit: Chief Peterson said there is no state bid pricing available for the chasse so we will need to go for the original bid, which will require specifications to be sent to the prosecutor’s office for review.
After some discussion, TRUSTEE SHAFER MOTIONED TO SUBMIT THE BID SPECIFICATIONS FOR THE GRASS FIRE UNIT TO THE STARK COUNTY PROSECUTOR’S OFFICE FOR REVIEW seconded by Trustee Gress. Roll call voting: Lisa Shafer – YES, Allen Gress – YES and Mike Lynch – YES. MOTION CARRIED. RES#08-174
February Fire Report: Chief Peterson presented his report to the Board and reported there were 97 emergency runs. (Report attached) He stated the report shows enroute time by unit showing the time a call was received and then enroute. Most were under one (1) minute. The Board accepted his report.
Letters to the Fire Department: Trustee Lynch read three letters thanking the fire department. A donation in the amount of $1,000.00 was received and very much appreciated. (Letters attached)
ROAD DEPARTMENT: (Interim Road Superintendent, Jamie May)
Compliment Road Department During Snow Storm (14-1/2”): Trustee Gress reported out of approximately 9,000 township residents, he received only two complaints during the snow storm. Trustee Shafer said she received no complaints and Trustee Lynch received only one. Trustee Gress thanked the road department for a job well done.
Resolution to Purchase Pipe from Marlboro Supply (one-day sale): After discussion, TRUSTEE LYNCH MOTIONED TO AUTHORIZE INTERIM ROAD SUPERINTENDENT, JAMIE MAY, TO PURCHASE PIPE UP TO $8,000.00 AT THE OPEN HOUSE AT MARLBORO SUPPLY ON FRIDAY MARCH 14, 2008 seconded by Trustee Gress. Roll call voting: Trustee Lynch – YES, Trustee Gress – YES and Trustee Shafer – YES. MOTION CARRIED. RES#08-175
State Purchase for International Truck: Jamie May reported he just found out late this afternoon that the state purchase for the International Truck ends the end of this month. May said just the cab and chasse at state purchase is $61,639.00. May reported he was told these trucks are going to up $10,000.00 next year. The truck would still need hydraulics and the dump bed installed for an approximate total of $80,000.00.
After discussion, TRUSTEE LYNCH MOTIONED TO AUTHORIZE INTERIM ROAD SUPERINTENDENT JAMIE MAY TO PROCEED WITH THE STATE PURCHASE OF REPLACEMNT OF ONE OF THE DUMP TRUCKS seconded by Trustee Gress. Roll call voting: Trustee Lynch – YES, Trustee Gress – YES and Trustees Shafer – NO. MOTION CARRIED. RES#08-176 (Resolution Attached)
Road Report: TRUSTEE LYNCH MOTIONED TO ACCEPT THE WRITTEN ROAD REPORT FOR MARCH 13, 2008 seconded by Trustee Gress. Roll call voting: Trustee Lynch – YES, Trustee Gress – YES and Trustee Shafer – YES. MOTION CARRIED. RES#08-177 (Report attached)
ZONING DEPARTMENT: (Keith Lasure, Zoning Inspector)
Zoning Report: TRUSTEE LYNCH MOTIONED TO ACCEPT THE WRITTEN ZONING REPORT FOR MARCH 13, 2008 seconded by Trustee Gress. Roll call voting: Trustee Lynch – YES, Trustee Gress – YES and Trustee Shafer – YES. MOTION CARRIED. RES#08-178 (Report attached)
EPA REPORT: (Keith Lasure, EPA Coordinator)
Attorney for Zoning: Because the Stk. Co. Prosecutors are bogged down, Keith Lasure said he would like the Board to consider hiring an attorney for zoning. He said at this time, he has approximately five pending cases. After discussion, the Board agreed to check into this and to talk to the Stark County Prosecutor’s office.
CONCERNS OF THE FISCAL OFFICER: (Barry Evans)
Fiscal Officer, Barry Evans, had no transfers and no concerns at this time.
CONCERNS OF CITIZENS:
1) Woodie Goodnight – owner of Woodies & Son – Mr. Goodnight had to leave. Trustee Lynch explained Mr. Goodnight wanted to let the residents know that he would sell their produce for them this summer.
2) Dennis Brown of 4174 Homeland spoke on Conditional Use Permits for home businesses. Trustee Gress said this particular concern is being considered now during talks / meetings on updating the Nimishillen Township Zoning Resolution.
3) Terri Huckels of 8730 Easton spoke on the snowstorm and how neighbors pulled together and helped each other and also spoke about the use of the property at 4151 Broadway (as discussed at the last meeting) and the money spent on the inspection.
CONCERNS OF TRUSTEES: (Mike Lynch, Lisa Shafer & Allen Gress)
Appoint Zoning Commission Member: After discussion and receiving the written opinion (attached) from the Stark County Prosecutor’s Office as to whether or not there would be a conflict of interest in appointing Mr. Jeff Zucal to the ZC, TRUSTEE GRESS MOTIONED TO APPOINT JEFF ZUCAL TO THE ZONING COMMISSION FOR A FIVE-YEAR TERM TO EXPIRE DECEMBER 31, 2012 seconded by Trustee Lynch. Roll call voting: Trustee Gress – YES, Trustee Lynch – YES and Trustee Shafer – ABSTAINED because she was not involved in the interview process. MOTION CARRIED. RES#08-179
Letter from Risk Management: Trustee Gress reported our insurance carrier evaluated the township facilities last summer and recommendations were made. (Letter attached) Trustee Gress said he would get with the township secretary to compose a letter acknowledging we have complied with their recommendations.
Update on CDBG (Community Development Block Grant): Trustee Shafer attended the last meeting, which was the same night as the township meeting. She thanked the Board for excusing her and allowing her to attend the meeting. She said they discussed where they will be allocating their money stating it’s all based on a three-year plan that was submitted some time ago. Shafer said in July or August, the CDBG will be putting together packets and will be sending them to all the townships and other entities. The township will then be looking at what grants are available for us to apply for. They will meet again in November and start planning for the next three years. Trustee Shafer said she will be attending the March 20th hearing. She reported the total funding available, which was in the previous three-year plan for 2008 funding, was $1,419,192.00. There’s also a proposed home funding plan. That total, along with the down payment initiative, was $855,265.00.
School Board Meetings March 25th & 31st @ 7:00 PM: Trustee Gress had reported on this at the last meeting but because of the importance of township residents attending these meetings, he felt it was worth repeating. Gress stressed the importance of township residents attending because what they do with the old middle school building will affect the whole community. The meetings will be held at the middle school on March 25th & 31st at 7:00 PM. (Letter attached)
No Engine Brake Sign Request – SR 44 South Between
TRUSTEE SHAFER MOTIONED TO APPROVE THE FEBRUARY 28TH & MARCH 5TH, 2008 WRITTEN MINUTES seconded by Allen Gress. Roll call voting: Trustee Shafer – YES, Trustee Gress – YES and Trustee Lynch – YES. MOTION CARRIED. RES#08-180
APPROVE PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:
TRUSTEE SHAFER MOTIONED TO APPROVE ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS IN THE AMOUNT OF $37,150.19 seconded by Allen Gress. Roll call voting: Trustee Shafer – YES, Trustee Gress – YES and Trustee Lynch – YES. MOTION CARRIED. RES#08-181
SIGN CHECKS AND ADJOURN:
TRUSTEE SHAFER MOTIONED TO SIGN CHECKS AND ADJOURN AT 9:15 PM seconded by Trustee Gress. Roll call voting: Trustee Shafer – YES, Trustee Gress – YES and Trustee Lynch – YES. MOTION CARRIED. RES#08-182
ATTEST: Barry Evans, Fiscal Officer Michael L. Lynch, President
Lisa R. Shafer, Vice President
Allen E. Gress, Trustee